Timely, regular and accurate reporting results in better decision-making and improved regulatory compliance.
Reporting allows management to make good decisions based on up-to-date and relevant information. Reporting of expenditure against budget allows remedial action to be taken to address delays, budget overruns and reprogramming of activities.
Reporting to other government entities or donors not only ensures compliance with legal and regulatory obligations, but also provides accurate data that may attract additional funding.
UNDP has assisted health programmes to improve reporting systems by working with ministries of health and civil society organizations to improve existing national systems and procedures and establish a system of timely and accurate reporting within health programmes. In particular, UNDP’s support includes:
In Sudan, UNDP worked with the Federal Ministry of Health to ensure that the newly implemented financial management system automated the production of reports for internal ministry use and produced quarterly reports for Gavi, the Vaccine Alliance (Gavi) and the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund). The soft ware was procured and installed at key Ministry of Health directorates and configured to pre-set parameters for standard reports. UNDP held a series of training sessions for federal and state finance staff on how to use the soft ware, and this was complemented by further medium-term technical support (six months) for UNDP to work closely with the Ministry of Health to assist with financial reporting, while providing on-the-job support and training to financial staff.
The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund) requires each grant to report financial information on income, cash outflow, cash balance and commitments, and to provide information on expenditures, split by module and intervention, cost category/cost input and implementer. UNDP has developed reporting tools that expedite the reporting process and ensure data integrity is maintained. UNDP is able to mobilize a team of strong finance professionals to support development of financial reports meeting the requirements of the Global Fund.
Suggested indicators to monitor improvements in financial reporting include: